In maintaining student records, the College complies with the Family Educational Rights and Privacy Act (FERPA) of 1974. FERPA is a federal law which affords students certain rights with respect to their education records, including guidelines regarding confidentiality of information. FERPA rights are accorded to ALL STUDENTS ENROLLED AT PUC regardless of age or circumstance.
FERPA provides regulations concerning a student’s education record, which consists of all records directly related to a student and maintained by Pacific Union College, with the following exceptions: your education record does not include law enforcement records, non-student employment records, medical/psychological treatment records, alumni records, or records kept in the sole possession of the maker.
FERPA forms for faculty and staff |
Consent for Public Return of Assignments |
Consent to Post Grades by PUC ID |
Student Employee Guidelines and Agreement |
FERPA forms for students |
Consent to Release Grades to Parents |
Recommendation Letter Release Form |
Request to Amend Information |
Request to Mail Grades to Parents |
Request to Release Information |
Request to Review Education Records |
Request to Suppress Directory Information |
The student’s education record is divided into two parts: directory information and confidential information.
Directory information is considered to be publicly available and may be released without the student’s consent. At Pacific Union College directory information consists of the following:
All other parts of the student’s education record are considered confidential, including (but not limited to) ethnicity, gender, religion, PUC ID number, social security number, class schedule, grades, GPA, transcripts, advising records, financial records, and disciplinary records.
According to FERPA, parents have no inherent rights to inspect a student's education record from a college or university. In compliance with this federal law, PUC will release confidential information from the student’s education records to parents only under the following circumstances:
Your FERPA rights begin on the first day that you attend class at Pacific Union College. These rights include:
1. The right to inspect and review your education records.
If you wish to review your education record, you should submit to the Registrar a completed “Request to Inspect and Review Education Records” form, available at the Records Office. Requests will be processed within forty-five days from the date the request is filed. The Registrar will make arrangements for access and will notify you of the time and place where the records may be inspected.
2. The right to request an amendment of your education records that you believe to be inaccurate, misleading, or otherwise in violation of your privacy rights under FERPA.
If you wish to request an amendment to your education record, you should submit to the Registrar a completed “Request to Amend Education Records” form, available at the Records Office. If Pacific Union College decides not to amend the record as requested, you will be notified of the decision in writing and will be given a right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to you when you are notified of the right to a hearing.
Please note: FERPA is concerned with accuracy. FERPA does not provide a process for questioning substantive decisions that are correctly recorded, such as a grade that is accurately entered on your transcript but with which you disagree.
3. The right to suppress the disclosure of directory information, provided that the request is submitted while you are an enrolled student.
If you wish to exercise this right, you should submit to the Registrar a completed “Request to Suppress Directory Information” form, available at the Records Office.
4. The right to provide written consent before Pacific Union College discloses confidential information from your education records, except to the extent that FERPA authorizes disclosure without consent.
5. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Pacific Union College to comply with the requirements of FERPA.
The Family Policy Compliance Office administers FERPA and any complaints may be filed at the following address:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-5901
Definition of School Officials with Legitimate Educational Interest
As noted above, Pacific Union College releases confidential student information to school officials with legitimate educational interest. A school official at Pacific Union College is: 1. A person employed by the college as an administrator, faculty, or staff member; 2. A student employed by the college to assist an administrator, faculty, or staff member in fulfillment of his/her professional duties; 3. A person employed by, or under contract to, the college to perform a special task, such as an attorney or an auditor; 4. A person or organization acting as an official agent of the college and performing A business function or service on behalf of the college; 5. A member of a college committee (may include student members); or 6. A person serving on the college Board of Trustees. A school official has a legitimate educational interest if the official needs to review your education record in order to: 1. Perform appropriate tasks that are specified in his/her position description or by a contract agreement; 2. Perform a task related to your education; 3. Perform a task related to your discipline; or 4. Provide a service or benefit relating to you as a student such as health care, counseling, job placement, or financial aid.Copyright © 1996-2019 Pacific Union College | All Rights Reserved.