Human Resources

Executive Assistant

Applications are available in the Human Resources Office or available online.

  • Applications from current employees are welcome.
  • Applicants must be members of the Seventh-day Adventist Church.
  • Email (hr@puc.edu), fax (707-965-6400), or mail (Human Resources Office, One Angwin Avenue, Angwin, CA 94508), your signed application to Human Resources
  • Please contact Human Resources regarding questions about this position.
  • Applications from qualified applicants are forwarded to the employing department by Human Resources
  • Applicants selected for interviews will be contacted by Human Resources or the employing department

Job Type

Staff Job Opening

Department

Academic Administration

Position Type

Full Time

Tenure Track

No

Hiring Date

Upon receipt of qualified applicant

Wage Rate

Hourly; Commensurate upon degree and experience (plus denominational benefits)

Duties

Reporting to the Academic Dean and the Associate Academic Dean, the Executive Assistant for Academic Administration is responsible for providing support to the deans while functioning with a high degree of autonomy. The position requires balancing multiple, often simultaneous, activities and the ability to prioritize work to ensure that tasks are completed on time. Requires a high level of professionalism, responsibility, ability to maintain confidentiality, and strong interpersonal and written communication skills.

Duties include: 

(1) Collaborates with Human Resources, IR, and Records Office to process and track faculty information: faculty lists, transcripts, faculty loads, faculty contracts, and distribution of the Adjunct Faculty Handbook; 

(2) Manages surveys: (quarterly) student course and (annual) academic advising surveys;

(3) Organizes orientations: coordinates the academic portion of academic orientations;

(4) Tracks preprofessional schools requirements: organizing pre-professional meetings with advisors, medical, dental, and pharmacy schools, and facilitates corresponding recommendations; 

(5) Paperwork: collects course syllabi, processes Academic Senate materials, student course overload requests, off-campus activity requests, FERPA waivers, and updates information on the Academic Administration web page (including the Dean’s List) and Academic Administration course on Canvas;

(6) Helps to facilitate senior class officer elections and assist with graduation ceremonies;

(7) Works with the deans to schedule and maintain their daily calendars. 

Desirable Qualifications

  • Previous office experience preferred
  • Excellent organizational skills 
  • Customer service oriented
  • Ability to work well with others, confident, flexible, and a positive team player
  • Strong oral, interpersonal, and written communication skills
  • Computer skills—Microsoft Office, Survey Application Software (Survey Monkey), Learning Management System (Canvas)
  • Commitment to Adventist education and the mission of PUC

Application Deadline

Upon receipt of qualified applicant

Apply for job

PACIFIC UNION COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER.

Questions? Contact Human Resources