Human Resources

Executive Assistant

Applications are available in the Human Resources Office or available online.

  • Applications from current employees are welcome.
  • Applicants must be members of the Seventh-day Adventist Church.
  • Email (hr@puc.edu), fax (707-965-6400), or mail (Human Resources Office, One Angwin Avenue, Angwin, CA 94508), your signed application to Human Resources
  • Please contact Human Resources regarding questions about this position.
  • Applications from qualified applicants are forwarded to the employing department by Human Resources
  • Applicants selected for interviews will be contacted by Human Resources or the employing department

Job Type

Staff Job Opening

Department

Enrollment, Marketing, and Communication Department

Position Type

Part-time

Tenure Track

No

Hiring Date

Upon receipt of qualified candidate

Wage Rate

Hourly; Commensurate upon degree and experience (plus denominational benefits depending upon qualifications and experience)

Duties

Handles a wide range of administrative and executive support related tasks, working independently with little or no supervision; must be well organized, flexible, and enjoy the challenge of supporting diverse programs and services; interacts with prospective students and their families, faculty and staff, constituents and community members; handles confidential information in a professional and discreet manner. Provides administrative support for Associate Vice President; processes bills, answers the phones, screening calls and routes to proper offices; handles electronic communications; purchases and maintains office supplies; supervises office student employees; serves on committees as assigned, either as theAVP's representative or as recorder. Delivers effective personalized customer service to prospective students, their families and all external and internal people contacting Enrollment, Marketing and Communication.

Essential Values-Based Competencies: Demonstrates values-based competencies in line with the four core values that are the foundation of all activities performed by employees in order to achieve the Mission of Pacific Union College (see attached behavioral definitions of competencies): 

  • Communication (Dignity)
  • Interpersonal Effectiveness (Dignity)
  • Accountability (Excellence)
  • Customer Focus (Service)
  • Adaptability (Service)

Essential Functions:  

  • Provide secretarial support: welcome visitors; answer phones; schedule appointments; make travel arrangements for Associate Vice President if needed; sort department mail; manage spam sales calls; support visit coordinator as needed; and purchase office supplies.
  • Assist the VP in financial issues: process invoices; manage credit card reports, expense reports, and purchase requisitions; assist in overseeing department budget.
  • Manage the pr@puc.edu email address: facilitate sending marketing and enrollment information to the campus community.
  • Manage hospitality: send flowers and special notices following established protocols.
  • Supervise student labor: manage student workers as assigned.
  • Take minutes: record meeting notes and communicate action items to team members.
  • Marketing Liaison: Communicate with internal clients on job status.
  • Provide writing support:  Provide written support to the marketing and communication team in the form of interviews, research, newsletter drafts, and general content writing.

Supervisory Responsibilities: 

Provide leadership/oversight of student workers 

Desirable Qualifications

Bachelor's degree and experience in higher education is preferred. Writing experience is desired.

Application Deadline

Upon receipt of qualified candidate

Apply for job

PACIFIC UNION COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER.

Questions? Contact Human Resources