Coordinates the analysis of student graduation eligibility by performing the following duties: 

General Records

• Provides accurate information and friendly assistance to all inquirers 
  
• Serves as a back-up service provider for the Records Office front counter during regular office hours 
  
• Contributes to the maintenance of complete and accurate academic records for students
  
• Updates the information, such as class schedules, final examination schedules and graduation requirements for publications on the website
  
• Maintains the records of Veteran Affairs programs
  
• Assists with training and supervising student employees as needed
  
• Assists the Registrar with additional tasks as requested (registration, grades, filing, production of the class schedule, special projects, etc.)
  
• Acadeum registration and grade updates
  

FERPA Compliance

• Updates college standards related to the Family Rights and Privacy act
  
• Maintain the FERPA training module for all prospective computer system users
  
• Periodic FERPA review/update training for all existing computer systems users
  
• Acquire user signatures regarding the understanding of student privacy
  
• FERPA notification to students 
  

Graduation Applications & Degree Candidates

• Manages the Graduation Application process and meets personally with each graduation applicant to review their application and provide a contract
  
• Interprets program evaluations and explains academic policies to students and advisors upon request
  
• Tracks the program evaluation requirements for degree candidates throughout their final year; notifies any candidate with apparent problems regarding graduation requirements and works with the student to explore options for resolution
  
• Advises students regarding appropriate course selection at other institutions for transfer to PUC to meet graduation requirements
  
• Complete a degree review and post for each quarter
  
• Evaluates and attends Student Class Officier elections
  
• Explains the academic appeal process to students as needed.
  
• Sits as Ex-Officio member and secretary of the Academic Standards & General Education Committee.
  
• Makes manual adjustments to the program evaluation for approved exceptions. 
  
• Assesses student eligibility for honor statuses based on GPA information 
  
• Produces and distributes the list of approved degree candidates to PUC website
  

Commencement and Degree Conferral

• Order and distribute caps, gowns, and honors cords.
  
• Works with Public Relations to order and maintain stock of Diploma paper, covers, and mailers.
  
• Prepares and distributes appropriate documents related to graduation (including name lists for the graduation program, seating charts and marching order for the graduates, and diploma reading list and statistical information for the Academic Dean).
  
• Supervises the student marching order at commencement to make sure that students file across the stage in the correct sequence.
  
• Verifies the completion of degree requirements for candidates.
  
• Posts degrees on transcripts.
  
• Prints diplomas and issues them to graduates.
  
• Prepares summary sheets of lacking requirements for students who marched in graduation but did not complete graduation requirements, and sends notification to students.