Students with disabilities are eligible for test accommodations determined on an individual basis. "Test," as used in this context, refers to quizzes and examinations taken during the quarter in conjunction with an academic class. Students should discuss their specific needs for testing accommodations (e.g., extended time, separate location, use of computer) with the disabilities coordinator within the first two weeks of a quarter.
If the need for accommodations is deemed appropriate, the disabilities coordinator will generate a Test Proctoring Instructions form, which the student will present to the class instructor.
- Meet with disabilities coordinator to verify need for testing accommodations at the beginning of each quarter.
- Give instructor the Test Proctoring Instructions form within the first two weeks of the quarter.
- If a conflict arises due to extended time necessary to complete a test, please discuss specific needs with the instructor.
- Return signed form to the disabilities coordinator.
- Notify the disabilities coordinator of any changes in class or test schedule.
Disability Coordinator's responsibilities:
- Provide necessary information that needs to be shared with instructor on the Test Proctoring Form.
- Follow instructor's instructions when proctoring a test.
- Secure finished test in sealed envelope and either send back with student to teacher at teacher's request or hold for teacher to pick up.
- Coordinate test schedule with instructor and student.
- Complete Test Proctoring Form with needed information.
- Deliver test to TLC if test will be proctored.
- Arrange pick-up of test.
It often helps to have another student who is a good note-taker provide copies of his/her notes so that the student with a learning disability can give his/her full attention to the lecture.
- Meet with the disabilities coordinator at the beginning of each quarter and discuss the need for a note-taker. Provide relevant course information. The disabilities coordinator will search for a qualified note-taker. A student may find his/her own note-taker as long as the quality of the notes are approved by the instructor. The note-taker needs to fill out the necessary paperwork at the TLC.
- Attend each class period for which note-taker is taking notes.
- Remain attentive during the lecture by writing down your own summary according to your own ability, but without distracting yourself from focusing on the instructor.
- Report any difficulties (poor notes, absences etc.) of the note-taker ASAP.
- Report to our office any changes in your need for a note-taker, such as dropping class or excessive absences.
Disabilities coordinator's responsibility:
- Provide the note-taker with NCR (duplicate) paper if desired to write class notes Alternately the student may copy his/her notes on the TLC's copy machine.
- Sign up note-taker and show him/her the process for copying notes at the TLC.
- Assure that the note-taker gets paid.
Books on Tape
For those who qualify, textbooks can be ordered through Recording for the Blind and Dyslexic. The disabilities coordinator can assist you in this service. It takes up to two weeks before the recordings arrive.
- Provide disabilities coordinator with the titles of the books needed along with the author and edition of each book.
- Pick up taped books at the TLC.
- Purchase a 4-track tape player or borrow one (if available) from the TLC.
- Return the taped books and borrowed the tape player to the TLC at the end of the quarter.
Disabilities coordinator's responsibilities:
- Once list from student is provided, order books on tape from Recording for the Blind.
- Notify the student once the taped book has arrived.
Process for Receiving Accomodations
- Students calls then meets with the coordinator of the Disabilities Support Services (DSS) to begin the interactive process and share information.
- Students either presents "current" documentation or explores resource for an educations assessment or diagnosis.
- The coordinator of the DSS evaluates documentation and either requests more information, further testing, or approves it. The DSS coordinator must assure that the documentation provided establishes the individual as a person with a disability and provides a rationale for reasonable accommodations.
- Once the documentation has been received, a student must request services and accommodations by meeting with the DSS coordinator. This will NOT be done automatically and must be initiated by the student.
- If the student qualifies to receive disability services they schedule an appointment with the coordinator early each quarter to discuss the student's learning needs and accommodations for the quarter. The DSS coordinator will not give accommodations without having the opportunity for discussion with the student. To process request the DSS needs at least one week although it can take up to two weeks. So the earlier the student schedules an appointment with the coordinator, the earlier services will begin. (Therefore, if a student requests accommodations for the first time in a quarter a few days before a test, it is unlikely that their needs will be met on time)
- At the individual appointment with the DSS coordinator the student completes the necessary request forms indicating the services requested for each class. The DSS coordinator makes arrangements for all approved accommodations (i.e., note-taker, books on tape/CD, tutor, test proctoring) and completing the Disability Accommodation Notice.
- It is the student's responsibility to present the Disability Accommodations Notice and communicate their needs with their professor.
- The student is responsible for discussing with their professor if an accommodation for a particular class is not working. If a problem cannot be resolved by talking with the professor, the student should contact the DSS coordinator.
- It is the student's responsibility to contact the DSS coordinator if he or she has any questions or concerns regarding academic accommodations.