Pacific Union College

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Mail Services

School Address for Incoming Mail & Packages

Your Name
Room # (for dorms only)
Dorm / Department
Pacific Union College
One Angwin Ave
Angwin Ca 94508

Mail Forwarding

Mail that is not addressed in this way may be sent back by the Post Office.
We do not forward any mail or packages at the mailroom.
The dorms and departments forward all mail.
FedEx and UPS do not forward packages.

Distribution of Incoming Mail

Incoming U.S. mail usually arrives at 9:30 a.m. and 1st class mail is sorted by 11:00 a.m. Inter-campus mail is treated as 1st class mail and sorted as it comes in.
A daily pickup and delivery service handling both U.S. mail and inter-campus mail leaves the office at 10:00 a.m. & 1:00 p.m. Monday –Thursday, and 10:00 a.m. Friday.
Mail is delivered back to the Mail Room, metered with postage, and then sorted. Items of value are sent at one’s own risk through inter-campus mail.
Large mailings and packages will NOT be picked up on the mail runs Please call for pickup
Mail boxes are available for departments or Staff who would rather pick up their own mail or do not have an office open to make pick ups and deliveries possible.
All fliers, advertisements, memos, etc. should be college oriented.
Handouts for AM mail run need to be in mailroom by 8:30 am. for the PM mail run by 11:30 am.
No personal fliers will be distributed

Processing Outgoing Mail

Please separate inter-office mail and pre-stamped mail from mail needing postage/metering. Men’s and women's residence hall mail should be bundled separately by each residence hall before being sent to Mail Services. (Large mailings that are not sorted will be charged a sorting fee.)
Flaps on envelopes must be left up or sealed to go through the mail machine. Overstuffed business envelopes and manila envelopes do not seal well in the machine. If we have to seal them by hand they will be processed last. Large mailings needing hand sealing will be sent back.
Make sure that your letters are stuffed below the envelope fold. Large mailings not folded correctly will be sent back.
All mail that needs postage other than first class, or mail that needs to be charged to an account that is not yours, should have a yellow request form filled out completely by the department. All mail that does not have the department name in the return address needs a yellow slip. If the yellow request form is not completed or has not been categorized, mail will not be sent. Use one request form, mark all categories needed, and securely band all mail with the request slip on top.

Note: A request form is not needed for small mailings with the department’s name on it that are going out first class/air mail. All other services require a slip.
Outgoing mail must be in the office by 2:00 p.m. Monday-Thursday and 12:00 p.m. on Friday.
Mail leaves our office, to be taken to the Angwin post office, at 3:00 p.m. Monday –Thursday. Friday mail leaves the office at 12:50 p.m.

All mail that needs postage must be separated into the categories listed below

All US Mail including Guam and Puerto Rico.
Any large mailings that are not sorted will be charged a fee and will be put to the end of the line for processing.

Special Forms

"Certified," “Registered,” "Return Receipt Request," "Insurance,"… forms must be filled out by the department. It is necessary to have all the parts of the form attached, and add the department name in the upper left-hand corner of the return portion, so it can be returned to your department once it has been postmarked.
We have a deadline to meet at the Post Office, so we cannot hold up the mail for one department. The more prepared your mail is, the quicker it can be processed.
Please notify the mail clerk if your items have dated materials in them. All dated material needs to be submitted with at least 24 hours processing time allowed.

Bulk Mail

Please allow two working days for processing bulk mailings

All bulk mailings must be counted, sorted and banded ready to go.
Mailings that do not follow this procedure will be charged a fee for processing.

(Please contact Mail Services for counting, sorting and banding instructions)

UPS and FED-EX Shipping/Receiving

Personal package shipping is available via UPS, FED-EX and/or USPS.
A yellow slip must be filled out with service requested, the department/name and phone number along with the request form on this site.
The following are the stipulations for sending packages.
*No post office box addresses are allowed for domestic packages*
Any packages without a yellow slip will not be sent!

UPS

A package's maximum size is 165 inches in length and girth combined. 108in max. length.
A package's maximum weight is 150 lbs.
The package must be labeled with the destination on top - one label only. Use the street and building number.
A phone number is helpful on domestic.It is required internationally.

Fedex

A package's maximum size is 165 inches in length and girth combined. 119in max. length.
A package's maximum weight is 150 lbs.
The package must be labeled with the destination on top - one label only. Use the street and building number.
A phone number is helpful on domestic.It is required internationally.

A package must be in our office by 10:00 a.m. in order for it to be shipped the same day. Due to the volume of work during the school year, we cannot absolutely guarantee same day service, nor do we assume financial liability for delayed, lost, stolen, or damaged packages while in our possession regardless of fault.
UPS/FEDEX automatically insures the package, when properly packaged, for $100. Additional insurance is available up to $50,000.00. It is necessary to prove the value of the package to obtain insurance payment.
Money for incoming COD's must be received before 10:00 a.m. for packages to be received on the same day. Cash for COD’s is no longer accepted. They must be paid for with a check or money order.
Our computer prints shipping labels. So make sure that the address is legible.
We have some recycled boxes and filler available for use.

Overnight Services

UPS next day. Packages must be at Mail Services before 10:00 a.m.
Fedex . Packages must be in by 12:00 to go out the same day.
USPS Express Mail. Must be at the Angwin Post Office before 11:15 a.m. for guaranteed next-day service in Calif. All items go out with the college mail at 3:00 p.m. but may not be there overnight. After 3:00 p.m. we will meter it and you must personally deliver the mail to the post office before 4:30 p.m. Next-day delivery is not guaranteed outside California most of the time. An Express Mail label must be completed for Express Mail; please see Mail Services personnel for assistance. Mailing labels are available through Mail Services.
USPS International Express must be in an Int. Express envelope. These are not the same as domestic. An express mail label must be filled out. Phone number is required. There is a 3-5 day delivery to a country. There are no guarantees and no tracking the package once it enters the addressed country.
Do not send packages priority overnight as they will not get here any sooner than standard overnight.

Package Pickup

Incoming packages USPS, UPS, Fedex, Airborne, DHL … are delivered to Mail Services.
All student packages that require a signature are kept at Mail Services.
You must have photo ID to pickup your Package.
You will not be allowed to pickup a friend’s package without written permission or a phone call from the recipient.
All other packages will be sent to Newton or Winning.
All COD packages must be paid for by check, not Cash, before your package arrives.
Please do not have packages sent to the PUC mailroom if you are not affiliated with the college.
Your package will be refused and sent back to sender.
All packages left more than 90 days after date of receipt will be disposed of.
PUC and the PUC Mailroom do not assume any liability for packages sent to us by mistake or otherwise. The college and mailroom also do not assume any liability for packages received and in our possession, for off campus students, former students, non PUC students and any other person who does not work at or attend Pacific Union College. PUC and the PUC mailroom do not take any responsibility and are not held liable for any students, faculty, staff and non-students, who were called, emailed or notified in any way that they had a package in the PUC mailroom – including those who were told they did not have a package (whether in person or by phone), when in actuality they did.
All packages sent to Pacific Union College and its address, are sent at the shipper’s own risk and liability.
The PUC mailroom retains the right to refuse any package, at any time, for any reason.